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Compliance & Integrated Management System (CIMS) Module

Boost compliance efficiency and cut costs with AI-powered CIMS, leveraging your existing Microsoft 365 tools

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What is CIMS Module?

The Compliance & Integrated Management System (CIMS) Module, developed by Scaleable Solutions, leverages AI and Microsoft 365 to simplify regulatory compliance documentation. Designed for businesses of all sizes, this powerful tool ensures that regulatory requirements are documented, easily accessible, and understood by all employees. With its AI-powered agent, CIMS transforms how teams handle compliance, making complex regulations simple and actionable.

Streamline compliance with AI

The CIMS Module simplifies compliance management by integrating with Microsoft 365, centralizing critical documents in SharePoint. This ensures easy access, management, and secure sharing across departments. Employees can retrieve and collaborate on compliance-related files efficiently, reducing errors and maintaining up-to-date information. This streamlined approach helps businesses consistently meet regulatory standards with minimal effort.

The AI-driven agent within CIMS transforms complex legal jargon into clear, actionable guidance, allowing employees to quickly understand and act on compliance requirements like GDPR and CCPA. By automating manual tasks and providing real-time assistance, the CIMS Module reduces administrative workload, enhances compliance accuracy, and keeps businesses ahead of evolving regulations.

Master Compliance with Intelligent Document Management

Say goodbye to regulatory confusion and manual processes. With CIMS features, access real-time insights with AI agent, automate document approvals, and ensure your compliance frameworks are always up-to-date.

AI-Powered Agent

The CIMS Module integrates CoPilot, an AI-driven agent that not only translates complex policies and regulatory documents into simple, understandable language but also provides real-time answers to employees’ compliance-related queries based on the documents available in your organization library. In addition to simplifying legal language, the AI agent directs users to relevant documents stored in SharePoint, ensuring they have access to the most up-to-date and accurate information. This powerful combination reduces employee confusion, improves compliance understanding, and speeds up decision-making.

Centralized Document Management

The CIMS Module seamlessly integrates with Microsoft SharePoint, offering a centralized, secure platform for storing and managing all compliance documentation. SharePoint’s robust version control and permission settings ensure that documents are easily retrievable and accessible only to authorized personnel. This centralized approach enhances document security and access control, allowing businesses to manage who can view, edit, or approve sensitive compliance documents, significantly improving data security and operational efficiency.

Unified Framework and Standards Management

CIMS supports a comprehensive range of regulatory frameworks, including ISO standards, GDPR, CCPA, health and safety regulations, and more, allowing businesses to manage multiple standards within a single platform. Documents are linked to specific chapters and controls, aiding in compliance tracking and audit preparation. This unified framework ensures easier adherence to regulatory requirements and simplifies tracking of standards, making audits and reviews more streamlined and efficient.

Microsoft Teams Integration

The CIMS Module integrates directly with Microsoft Teams, enabling users to access compliance documents and frameworks through a dedicated CIMS library within the Teams app. Teams’ real-time collaboration features enhance productivity by allowing employees across departments to work together on documentation tasks, ensuring that changes and updates are made in a collaborative and timely manner. This integration improves communication, speeds up workflows, and fosters better cross-departmental cooperation.

Approvals Management

The CIMS Manager app is seamlessly integrated with the Microsoft Teams Approvals app, providing managers and relevant stakeholders with an efficient tool to review and approve documents submitted by different departments. This streamlined approval process ensures that compliance documents and frameworks are reviewed promptly and securely, maintaining a smooth flow of information and enhancing accountability across the organization.

User-Friendly Interface

The CIMS Module is designed with an intuitive interface that simplifies navigation, making it easy for users to locate and retrieve documents. Businesses can organize compliance frameworks, documents, and chapters according to their needs. This flexibility ensures that users can quickly access the most relevant information, saving time and reducing the complexity of document management.

AI-Powered Agent

The CIMS Module integrates CoPilot, an AI-driven agent that not only translates complex policies and regulatory documents into simple, understandable language but also provides real-time answers to employees’ compliance-related queries based on the documents available in your organization library. In addition to simplifying legal language, the AI agent directs users to relevant documents stored in SharePoint, ensuring they have access to the most up-to-date and accurate information. This powerful combination reduces employee confusion, improves compliance understanding, and speeds up decision-making.

Centralized Document Management

The CIMS Module seamlessly integrates with Microsoft SharePoint, offering a centralized, secure platform for storing and managing all compliance documentation. SharePoint’s robust version control and permission settings ensure that documents are easily retrievable and accessible only to authorized personnel. This centralized approach enhances document security and access control, allowing businesses to manage who can view, edit, or approve sensitive compliance documents, significantly improving data security and operational efficiency.

Unified Framework and Standards Management

CIMS supports a comprehensive range of regulatory frameworks, including ISO standards, GDPR, CCPA, health and safety regulations, and more, allowing businesses to manage multiple standards within a single platform. Documents are linked to specific chapters and controls, aiding in compliance tracking and audit preparation. This unified framework ensures easier adherence to regulatory requirements and simplifies tracking of standards, making audits and reviews more streamlined and efficient.

Microsoft Teams Integration

The CIMS Module integrates directly with Microsoft Teams, enabling users to access compliance documents and frameworks through a dedicated CIMS library within the Teams app. Teams’ real-time collaboration features enhance productivity by allowing employees across departments to work together on documentation tasks, ensuring that changes and updates are made in a collaborative and timely manner. This integration improves communication, speeds up workflows, and fosters better cross-departmental cooperation.

User-Friendly Interface

The CIMS Module is designed with an intuitive interface that simplifies navigation, making it easy for users to locate and retrieve documents. Businesses can organize compliance frameworks, documents, and chapters according to their needs. This flexibility ensures that users can quickly access the most relevant information, saving time and reducing the complexity of document management.

Approvals Management

The CIMS Manager app is seamlessly integrated with the Microsoft Teams Approvals app, providing managers and relevant stakeholders with an efficient tool to review and approve documents submitted by different departments. This streamlined approval process ensures that compliance documents and frameworks are reviewed promptly and securely, maintaining a smooth flow of information and enhancing accountability across the organization.

Simplify Compliance, Save Costs, and Boost Productivity with CIMS

01

Cost-Effective Compliance

CIMS is built to work with your existing Microsoft 365 infrastructure, reducing the need for costly third-party solutions. Businesses can save on software investments while enhancing their compliance documentation process.

02

Streamlined Document Management

With all compliance documents stored in one place, the module centralizes document control and ensures that sensitive information is easily accessible, securely stored, and well-organized using SharePoint’s metadata features.

03

Increased Efficiency

By automating manual tasks such as data subject requests and compliance checks, the CIMS Module enables businesses to focus on more strategic activities. The automation reduces errors and ensures timely responses to regulatory requirements.

04

AI-Powered Agent

The AI-powered assistant provides real-time responses to employee queries, simplifying complex legal language and linking directly to the relevant documents. This empowers employees with knowledge and clarity, reducing reliance on legal teams.

05

Adaptable Solution

The module is designed to grow with your business, adapting to your increasing needs as compliance requirements evolve. Whether your business is a small startup or a growing enterprise, the CIMS Module offers a flexible and scalable framework.

Cost-Effective Compliance

CIMS is built to work with your existing Microsoft 365 infrastructure, reducing the need for costly third-party solutions. Businesses can save on software investments while enhancing their compliance documentation process.

AI-Powered Agent

The AI-powered assistant provides real-time responses to employee queries, simplifying complex legal language and linking directly to the relevant documents. This empowers employees with knowledge and clarity, reducing reliance on legal teams.

Increased Efficiency

By automating manual tasks such as data subject requests and compliance checks, the CIMS Module enables businesses to focus on more strategic activities. The automation reduces errors and ensures timely responses to regulatory requirements.

Streamlined Document Management

With all compliance documents stored in one place, the module centralizes document control and ensures that sensitive information is easily accessible, securely stored, and well-organized using SharePoint’s metadata features.

Adaptable Solution

The module is designed to grow with your business, adapting to your increasing needs as compliance requirements evolve. Whether your business is a small startup or a growing enterprise, the CIMS Module offers a flexible and scalable framework.

Transform your compliance process today!

Connect with us to see how CIMS can simplify your document management and drive efficiency.

Schedule a Demo

Your CIMS Queries, Answered Here

Get Expert Insights on Streamlining Compliance and Document Control

What is the CIMS Module?
The Compliance & Integrated Management System (CIMS) Module simplifies regulatory compliance documentation by utilizing AI and Microsoft 365.
How can AI Agent help with managing compliance?
AI Agent links users to essential SharePoint documents and simplifies complex regulatory documents.
Is it possible to modify or add chapters, documents, and frameworks in the CIMS Module?
Yes, you can use the app to add, edit, and manage documents, chapters, subchapters, and frameworks.
How is the CIMS Module's document security handled?
SharePoint’s permission settings ensure document security, making sure that only individuals with the proper authorization can access sensitive information.
Which compliance models is the CIMS Module compatible with?
It complies with numerous health and safety laws as well as frameworks including the CCPA, GDPR, ISO standards, and others.
Does Microsoft Teams integrate with the CIMS Module?
Indeed, the module has a direct integration with Microsoft Teams, enabling access to documents and real-time collaboration. 
How does the CIMS Module assist in getting ready for an audit?
It facilitates compliance tracking and streamlines audit preparation by connecting documents to particular chapters.
Is it possible to remove documents with the CIMS Module?
To ensure flexibility in document management, users are able to delete documents within the app.
How does the CIMS Manager app facilitate document approvals?
For quick and secure document review and approval, the CIMS Manager app links with the Teams Approvals app.
Is the interface user-friendly for managing compliance documents?
Yes, the application has a user-friendly interface that makes finding and accessing documents simple.
What is the main advantage of AI Agent in CIMS?
It offers relevant document access and simplifies difficult policies into simple words.
Is it possible for unapproved users to view private documents in CIMS?
No, because of security permissions, only authorized personnel can view or modify sensitive documents.
Is it possible for me to view CIMS documents on Microsoft Teams?
Indeed, CIMS and Teams are integrated, allowing for real-time compliance document interaction.
Can I arrange compliance documents to better suit the needs of my business?
Yes, CIMS offers flexible documents, chapters, and framework organization.
Does CIMS increase productivity in workflows?
Yes, real-time collaboration and Teams integration improve the accuracy and speed of the workflows.
Does CIMS allow search bar, or do we have to go through each page to find the document?
Of course, CIMS has a search bar with which you can easily find the required document.
Can I view the documents available in CIMS?
Yes, documents can be easily viewed through the CIMS interface. Just open the document you want to view; it will redirect you to a new tab.
Does CIMS Agent help in finding relevant documents?
Indeed, CIMS Agent providing refined information from the documents, will also provide a link icon of the relevant documents.
Does CIMS support all document types?
It supports all the document types that can be attached in SharePoint.
On which device should I run this app?
This application has a responsive interface, which means it can run on each device efficiently.

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